DOD Board Meeting Minutes
Via Zoom
Sept 14th, 2020
Commenced 6:10 pm
1. Public Forum: None present.
2. Position reports
A. Chair (Lee): Received $200 donation from a donor on the east coast.
B. Vice Chair (Ryan Comeau): Getting together paperwork for raffle license for trying to raffle
off a bike at some point. 2 licenses for bikes over $500– one up to $10k (including revenue)
and another for over $10k in donations.
C. Treasurer (Justin Price) : No new business. Discussed impact of WP improvements to DOD
Budget.
D. Secretary (Jeff Green): Minutes were posted. Minutes should be now available on website.
Brought up Helen’s idea for offering help to Horse Creek Lodge. Jeff is going to create a new
club account for Vistaprint so the templates won’t get lost.
E. Trail Work (Peter O’Toole): Read bylaws to review where DOD’s focus should be and ensure
we’re following our mission. We’re not following the educational portion of our bylaws and
perhaps we should either modify the language in our bylaws or do more to follow them,
including the environmental aspect. Thurston Hills system needs some work. We will find out
tomorrow whether Willamalane collaboration will get the national award. We need to get
more grassroots recognition for fundraising. We might be involved in designing signs for
Thurston Hills. Peter proposed hiring a contractor to redesign Your Sister at Whypass. Justin
to respond within a couple weeks with a financial impact statement for the proposed
expenditure to ensure it leaves WP with enough funds. Jeff reminded the club that a lot of
people like the XC riding at Whypass and not necessarily too much flow.
F. PR/Marketing (Issac Johnson): Working on mapping software – Trailforks. Nobody has
updated it in years, and our last donation was in 2018. Proposing to update website and
Trailforks with better Trailforks management tools and donation links, and catering to newer
riders with easier Whypass trail loop options to help guide new riders. Also proposing a
better way to compile trail conditions report since LCBS gets so many calls on trail
Conditions.
G. Rides/Events (Fiona): The fires and Covid are preventing rides and events this year. Working
on rides and events planning for next year. Working on designs for new DOD apparel.
Waiting until Spring before ordering Club Ride. Jeff to send more pictures to the artist for
apparel.
Concluded at 7:50 pm
